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Table in MS Word

A table is a structure of vertical columns and horizontal rows with a cell at every intersection. Each cell can contain text or graphics, and you can format the table in any way you want. Usually the top row in the table is kept as a table header and can be used to put some informative instruction.

Create a Table in MS Word

Creating a table in word is very easy. Just follow the steps given below to create a table in MS Word.

Step 1 − Click the Insert tab followed by the Table button. This will display a simple grid as shown below. When you move your mouse over the grid cells, it makes a table in the table that appears in the document. You can make your table having the desired number of rows and columns.

 

Step 2 − Click the square representing the lower-right corner of your table, which will create an actual table in your document and Word goes in the table design mode. The table design mode has many options to work with as shown below.

Step 3 − This is an optional step that can be worked out if you want to have a fancy table. Click the Table Styles button to display a gallery of table styles. When you move your mouse over any of the styles, it shows real time preview of your actual table.

Step 4 − To select any of the styles, just click the built-in table style and you will see that the selected style has been applied on your table.

 

Delete a Table

Following are the simple steps to delete an existing table from a word document.

  • Step 1 − Click anywhere in the table you want to delete.
  • Step 2 − Click the Layout tab, and click the Delete Table option under the Delete Table Button to delete the complete table from the document along with its content.

 

Add a Row in Table

Follow simple steps to add a row in a table.

Step 1 − Click a row where you want to add an additional row and then click the Layout tab; it will show the following screen.

Step 2 − Now use the Row & Column group of buttons to add any row below or above to the selected row. If you click the Insert Below button, it will add a row just below the selected row as follows.

If you click the Insert Above button, it will add a row just above the selected row.

 

Add a Column in a Table

Step 1 − Click a column where you want to add an additional column and then click the Layout tab; it will show the following screen.

Step 2 − Now use the Row & Column group of buttons to add any column to the left or right of the selected column. If you click the Insert Left button, it will add a column just left to the selected column as follows.

If you click the Insert Right button, it will add a column just next to the selected column.

 

Delete a Row in a Table
Follow the given steps to delete a row in a table.

Step 1 − Click a row which you want to delete from the table and then click the Layout tab; it will show the following screen.

Step 2 − Click the Layout tab, and then click the Delete Rows option under the Delete Table Button to delete the selected row.

 

Delete a Column in a Table

Step 1 − Click a column which you want to delete from the table and then click the Layout tab; it will show the following screen.

Step 2 − Click the Layout tab, and click the Delete Column option under the Delete Table Button to delete the selected column.

 

Merging Cells in a Table

Microsoft Word allows the merging of two or more cells to create one large cell. You will frequently need to merge columns of the top row to create the title of the table. You can merge cells either row-wise or column-wise, rather you cannot merge cells diagonally.  Follow the steps given below to merge cells in a table.

Step 1 − Bring your mouse pointer position inside the first cell that you want to merge. Now press the Shift key and click the cells around the cell which you want to merge into the first cell. This will highlight the cells which you click and they will be ready to be merged.

 

Step 2 − Now click the Layout tab and then click the Merge Cells button which will merge all the selected cells.

 

Split a Table

Follow the steps given below to split a table.

Step 1 − Bring your mouse pointer position anywhere in the row that should appear as the first row of the new table.

 

Step 2 − Now click the Layout tab and then click the Split Table button which will split the table into two tables and the selected row will become the first row of the lower table.

 

After splitting the table into two tables, you can further divide it into two parts and you can continue dividing the Word tables as long as a table has more than one row.

 

Split Cells of a Table

Microsoft Word allows splitting a cell into multiple cells. Steps to split cells of a table are given below.

Step 1 − Bring your mouse pointer position inside the cell that has to be divided into multiple cells.

 

Step 2 − Now click the Layout tab and then click the Split Cells button; this will display a dialog box asking for the number of rows and columns to be created from the selected cell.

 

Step 3 − Select the desired number of rows and columns that have to go into the resultant cell and finally click the OK button to apply the result.

You can divide a cell into multiple cells either row-wise or column-wise or both.

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